SUMMARY

The Real Estate Coordinator is responsible for supporting the acquisition/disposition and development processes to ensure that all real estate transactions are completed in alignment with Urban Land Conservancy’s (ULC) strategic goals and mission, organizational goals, and investment/site selection criteria.

DUTIES & RESPONSIBILITIES

The Real Estate Coordinator is expected to work collaboratively as an integral part of ULC’s Real Estate team, but also to work independently to manage real estate transactions. The role performs a wide range of duties including, but not limited to:

Project Management

  • Working independently and with consultants to conduct pre-development feasibility analyses including zoning requirements, market dynamics and service gaps
  • Secure proposals and bids, communicate with vendors to coordinate concept planning and due diligence activities
  • Review and track contract iterations prior to and through execution
  • Monitor executed contracts for specified and related invoices and payments, schedules and budgets to ensure all requirements are completed within specified deadlines and parameters
  • Track and help manage cost sharing with partners, including creating and tracking reimbursement invoices and payments
  • Work with accounting department to track project costs (including holding costs) and share with partners
  • Interpret third-party reports, e.g., appraisals, engineering studies, various inspection reports
  • Develop project files to include correspondence, agreements, contracts, lien releases, completion and insurance certificates, inspection approvals, etc.
  • Assist with preparation and submission of entitlement packages, e.g., re-zoning
  • Prepare community meeting notes, project reports and coordinate meetings with vendors, partners, city representatives and others, as requested

Administration

  • Assist with reorganizing file structures, archiving documents
  • Manage, update, and maintain contact lists
  • Track debt payments and other key contractual dates/requirements
  • Draft, edit, proofread, and summarize documents
  • Other duties as assigned

Meeting and Event Coordination

  • Schedule and coordinate project meetings with development partners, lenders, architects, contractors, facilitators, and community and key interest groups etc. (to include creating agendas, taking notes, preparing minutes, tracking action items)
  • Assist with Board and Committee meeting preparation (project updates, including Development Committee and Sustainability Advisory Committee)
  • Attend community, governmental and philanthropic meetings, as assigned, to listen for and bring back information relevant to ULC’s work
  • Participate in outreach events and facilitated community work, as assigned, to represent ULC

KNOWLEDGE, SKILLS, ABILITIES, & VALUES (KSAVs)

A successful candidate will, at a minimum possess the following:

  • Intermediate knowledge of local and state real estate regulations and planning processes
  • Intermediate knowledge of real estate lending practices and financial pro forma modeling
  • Intermediate knowledge of grants and contract compliance
  • Intermediate knowledge of the real estate due diligence process (title, survey, appraisal, inspections, phase I & II environmentals)
  • Advanced skill in working in a fast-paced, multiple simultaneous task environment managing a variety of relationships
  • Advanced interpersonal, communication, collaboration, analytical, and problem-solving skills
  • Advanced ability to manage timelines, contract, and correspondence using digital tools and networked file systems
  • Advanced ability to work with governmental entities, consultants, developers, and other vendors
  • Advanced ability to work both independently and as part of a team
  • Advanced ability to maintain client and organizational confidentiality
  • Ability to be insured by ULC’s insurance policy to operate a vehicle for company business
  • Alignment with ULC values concerning the importance of diversity, equity, inclusion and ULC’s commitment to maintain an anti-racist workplace
  • Alignment with ULC values concerning the importance of environmental stewardship and sustainability
  • Alignment with ULC values concerning the importance of protecting public health

PHYSICAL DEMANDS AND WORK ENVIRONMENT
This position may require:

  • Frequently required to be in a stationary position during scheduled work hours
  • Occasionally required to stand, walk, and exposed to outside weather conditions 
  • Periodically required to attend ULC events and/or community meetings outside normal business hours

QUALIFICATIONS

A combination of education and experience may be considered:

  • Bachelor’s degree in real estate, finance, business, urban planning, architecture, or related field
  • Minimum three years’ of relevant experience in the Duties and KSAV’s listed above, five preferred.

REQUIREMENTS

  • Must pass a background check
  • Must have a valid driver’s license and be insurable
  • Must be punctual, reliable, and demonstrate a good work ethic

COMPENSATION

  • Salary range is $62,000-75,000 per year, and is commensurate with experience
  • 37.5-hour work week with options for alternative work schedules
  • Bi-weekly pay
  • Additional Benefits:
    • Health Insurance – two plans available, with employee contribution
    • Dental and Vision insurance, 100% paid by employer
    • Life, AD&D, Short- and Long-term disability insurance
    • 401(k) after six months; 7% employer contribution (no match currently required)
    • Paid Time Off accrual, plus ten paid holidays

TO APPLY

Please send a cover letter, resume, and recent employment references to HRApplications@urbanlandc.org. This posting will be open until filled.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer:

At Urban Land Conservancy, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and staff without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Urban Land Conservancy believes that diversity and inclusion among our team is critical to our success, and all employees share in the responsibility for fulfilling our commitment to equal employment opportunity.